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BAS Document Flow CORP

BAS Документообіг КОРП

With BAS Document Flow CORP for Ukraine, companies can automate all business processes involving enterprise document management. The system supports end-to-end document lifecycle management, including registration, routing, approval workflows, execution control, and archiving.

The software is not industry-specific and can be successfully implemented in organizations and enterprises of any industry and ownership structure.

Document workflow automation is fully compliant with Ukrainian legislation and regulatory requirements governing document management processes. The solution takes into account all current regulations that control document circulation in Ukraine, ensuring legal compliance, transparency, and operational reliability.

4 500 UAH

With BAS Document Flow CORP for Ukraine, companies can automate all business processes involving enterprise document management. The system supports end-to-end document lifecycle management, including registration, routing, approval workflows, execution control, and archiving.

The software is not industry-specific and can be successfully implemented in organizations and enterprises of any industry and ownership structure.

Document workflow automation is fully compliant with Ukrainian legislation and regulatory requirements governing document management processes. The solution takes into account all current regulations that control document circulation in Ukraine, ensuring legal compliance, transparency, and operational reliability:

Functional Capabilities

The full functionality of the system is described in the official user guides and documentation. Below is an overview of the key features to help customers better understand the system capabilities.

Document Management

BAS Document Flow CORP for Ukraine enables processing of documents of any type and category. Each document includes a registration card with metadata fields compliant with Instruction on Records Management No. 1153 dated October 17, 1997 Resolution of the Cabinet of Ministers of Ukraine on the Standard Procedure for Electronic Document Management in Executive Authorities
Incoming Documents & Citizen Requests

The system provides comprehensive registration and tracking of incoming and outgoing correspondence, including automatic generation of sequential registration numbers based on complex numbering rules.

Document registration complies with national standards and established Ukrainian records management practices.

The registration process includes:

  • Logging of received documents

  • Printing barcodes and registration stamps

  • Automated document review workflows and task assignment

  • Notifications to responsible executors

  • Monitoring of regulated execution deadlines

  • Case file creation and archival transfer or destruction

  • Reporting on document inflow, execution status, and overdue items
Contract Management

BAS Document Flow CORP automates the full lifecycle of contract documentation:

  • Draft contract preparation

  • Internal and external approval workflows

  • Tracking of related documents (addenda, acceptance certificates, annexes)

  • Monitoring contract validity periods

  • Automatic renewal based on contractual terms

  • Multi-currency contract amount tracking

  • Financial obligation control

  • Verification of supporting documents (e.g., invoices)

  • Control of returned signed copies

  • Contract termination management

Available analytical reports include:

  • List of Executed Contracts

  • Contracts Expiring Soon

  • Supporting Documents by Contract

  • Contract Volume Dynamics

  • Contract Value Dynamics
Email Integration & Scanning

In BAS Document Flow CORP for Ukraine, users can upload incoming, outgoing, and internal documents directly from scanners that support the TWAIN interface.

Scanning is available in JPG, PDF, and TIFF formats, including multi-page documents.

The system supports:

  • Batch (stream) scanning

  • Automatic barcode recognition

  • Automatic generation of multi-page TIFF and PDF files

Additionally, the solution provides automatic image recognition (OCR) and enables full-text search across recognized documents.

Email Integration

Any document or file within BAS Document Flow CORP for Ukraine can be sent via email directly from the application.

The system also supports:

  • Importing incoming and internal documents from email

  • Sending and receiving digitally signed and encrypted files using electronic digital signature (EDS) technology
Document Templates & Barcode Management

Users can configure customizable document and file templates with automatic metadata population, including:

  • Document title

  • Author

  • Creation date

  • Contract amount

  • Counterparty details

Automatic barcode assignment enables:

  • Fast retrieval of document records

  • Automatic file attachment during batch scanning
Business Process Automation

Collaborative document management is implemented through standardized workflows:

Review

Documents are routed to managers for resolution and may include textual instructions or task assignments.

Execution

Documents are assigned to multiple users with execution monitoring and responsible executor designation.

Approval

Supports parallel, sequential, and mixed approval workflows with conditional routing logic.

Approval Confirmation

Final approval by an authorized person with notification to the document author.

Registration

Assignment of registration number, stamping, and dispatch to recipients.

Acknowledgment

Distribution of documents for information purposes.

Task Assignment

Delegation and monitoring of tasks (implemented via execution workflow).

Incoming Document Processing

Full automation of incoming document lifecycle: review → execution → filing.

Outgoing Document Processing

Automation of outgoing document lifecycle: approval → confirmation → registration.

Role-based routing is supported throughout the system.
Time Tracking

The system provides:

  • Employee time tracking

  • Task duration monitoring

  • Workload and productivity reporting
Meeting & Minutes Management

Meeting protocol management includes:

  • Creation of working groups

  • Invitation distribution

  • Collection of required documents

  • Familiarization with submitted materials

  • Minutes recording

  • Attendance tracking

  • Decision registration

  • Automatic task generation based on meeting outcomes
Project Management

The solution includes built-in project management methodologies enabling:

  • Project planning with Gantt charts

  • Calendar and network scheduling

  • Plan vs. actual performance analysis

  • Linking documents to projects

  • Project status and performance reporting
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